The health and safety of its students, faculty and staff are primary concerns at Wake Forest University. For this reason, the university requires all individuals traveling internationally on Wake Forest funds to submit a set of forms and information to the Center for International Studies. This includes individuals traveling to international conferences, international research trips, international trips funded through grants, etc., who study or work on Reynolda Campus. All required forms and information must be submitted to the Center for International Studies (CIS) at least one month before individual travel begins. Wake Forest will not disburse funds for international travel until the required forms and information have been submitted to the Center for International Studies and necessary signatures have been received.
WFU prohibits travel to countries where the U.S. Department of State has issued a travel warning unless prior approval has been obtained from the CIS. A current list of travel warnings is available at www.travel.state.gov. Faculty, staff and students may submit a request to travel to a country with a travel warning, but should be aware that such requests require additional time for review and that approval of such requests is never automatic.
If you are a faculty member, staff, or a student traveling abroad and are NOT part of a group, please click here for the INDIVIDUAL forms.
If you are a faculty or staff member and are leading a GROUP of student participants abroad FOR CREDIT, please click here for more information.
If you are a faculty or staff member and are leading a GROUP of student participants abroad NOT FOR CREDIT, please click here for more information.
If you are a faculty or staff member and are leading a group of faculty or staff members abroad, please click here for more information.
If you are a spouse, partner, or child (or any other person accompanying a WFU faculty member, staff, or student), please click here for an Assumption of Risk and Release you must submit.
Mandatory International Insurance
All faculty, staff, and students traveling internationally for Wake Forest University are required to purchase international insurance. Such international travel includes studying or teaching abroad; international research, conferences, or site visits; and any other international travel that directly pertains to Wake Forest University and/or which is funded by or through Wake Forest University, including external grant funds processed by Wake Forest.
The mandatory international insurance available to Wake Forest students (required for students on Reynolda Campus, available to students on the Bowman Gray Campus) is provided by HTH Worldwide. Visit the link to the HTH Student Accident and Sickness Insurance Policy to view the policy and what is excluded. The HTH policy will not cover expenses in the U.S.A. or your home country (for non-U.S. citizens). The HTH price grid contains information about how much the HTH policy costs, since the cost depends on how long you are abroad. Students participating in a WFU-administered study abroad program will have the cost of the HTH policy included in their study abroad program or course fee. This requirement will be waived for WFU students participating in an Affiliate study abroad program that has insurance coverage equivalent to the HTH policy.
Wake Forest faculty and staff may choose either the HTH international health insurance or iNext . The HTH policy is called HTH Student Accident and Sickness Insurance Policy, but it is available for faculty and staff travelers as well. The HTH policy will not cover expenses in the U.S.A. or your home country (for non-U.S. citizens). While the HTH policy is more expensive and must be purchased for each overseas trip (the minimum period of coverage is two weeks), it covers 100% of reasonable medical expenses. It also includes political security and natural disaster evacuation services. Faculty and staff may obtain a printed copy of the policy description in the Center for International Studies, 116 Reynolda Hall, or from this link. The cost of the HTH policy is based on the number of weeks abroad. See the HTH price grid for details.
Those faculty and staff who select iNext for their international insurance are asked to complete the iNext Application and submit it to the Center for International Studies, 116 Reynolda Hall.
All faculty members, staff, and students traveling abroad are required to attend a security briefing conducted by the WFU Police Department. Please visit http://www.wfu.edu/police/safety.php for more information. (NOTE: Study abroad students will receive the security briefing at the mandatory pre-departure orientation.)